UCS Service Definition Comparison

Crosswalk Between New and Old Definitions also available in Word

In many instances the UCS service has been redesigned. The following provides basic information and does NOT imply it is exactly the same service. Please refer to the new definitions in the RFP to be sure you are bidding on the appropriate service and that you have the capacity to provide the service as defined.

Crosswalk Between New and Old Definitions
NEW UCS Service Category Definition	OLD UCS Service Category Definitions (With Case Service Code)
Entry Services
Level I Orientation Application assistance Assistance with other necessary forms Referral information for other services	New UCS Service
Level II Vendor will aid consumers who are: Unable to complete the application process without assistance Do not have supports to gather/obtain existing medical information	118X Fast Track Services – DVE with all documentation but w/o medicals/diagnostics
Level III Vendor will aid consumers who are: Unable to complete the application process without assistance Do not have supports to gather/obtain existing medical information or where medical information is not sufficient to establish eligibility	117X Fast Track Services – evaluation with all medical diagnostics
Assessment Services
Level I Assessment Service – Diagnostic Vocational Evaluation (DVE) Evaluation in an agency setting or locate associated with a provider agency (enclave, mobile crew, affirmative business) Primarily observational – focus on work readiness and skill identification Standard authorization – 15 days	107X Special Assessment for In-School Population 110X DVE/Assessment 114X DVE Assessment/TBI/Head Injury 180X Situational Assessment 480X Learn and Earn Program
Level I Assessment Service – Community Based Situational Assessment ( CBA ) Same as above but in a community setting Hands on work, supervision and direct observation Standard authorization – 5 days	Current off contract assessment services which will expire December 31, 2008 111X DVE - Special
Level II Community Based Workplace Assessments (CBWA) Customized work site evaluation Evaluator accompanies the individual to the work site Evaluator conducts interviews with others (family, teacher, spouse) Standard authorization – 10 days	103X Special assessment – Mobile DVE 112X Diagnostic Vocational Evaluation – Special 2
Level III Standardized Testing/Specialist Evaluations Standardized Testing Measures a consumer’s academic achievement, aptitudes, cognitive abilities, personality, vocational interests, sensory/motor skills, and compares performance with an appropriate same population Specialized Evaluations The evaluation addresses an area specific to impact of the consumer’s disability on vocational functioning (examples – Functional Capacity evaluations or Substance Abuse Assessments)	Standardized Testing: 36X Psycho-educational test battery 037X Special evaluation utilizing Woodcock Johnson System 038X Special evaluation utilizing McCarron-Dial System 040X Special medical exam Specialized Evaluations: 100X Specialized assessment service 101X 1-Day specialized assessment 102X 2-Day specialized assessment service for individuals involved in Worker’s Comp program 104X Special assessment for substance abuse consumers 108X Specialized assessment for deaf/hard of hearing 113X DVE- deaf/hearing impaired 114X Diagnostic Vocational Evaluation TBI/Head injured 190X Other Vocational Evaluation 191X Specialized assessment for individuals with severe phsy and/or multiple disabilities
Evaluation for Assistive / Rehabilitation Technology A special assessment to determine the need for assistant or rehabilitation technology in order for the disabled individual to participate in Vocational Rehabilitation Services and / or employment.	105X Special Assessment Rehabilitation Technology 165X Evaluation for rehabilitation Technology 166X Assistive Technology Evaluation or training / implementation
Training on Assistive / Rehabilitation Technology Training on assistant or rehabilitation technology in order for the disabled individual to participate in Vocational Rehabilitation Services and / or employment.	106X Special Assessment Rehabilitation Technology – Follow Up 821X Assistive Technology Services 822X Assistive Technology Services for Training in Voice Recognition Software – TBI
Work Readiness Services
Level I Work Readiness Services 1 Soft skills training – learning acceptable work and social conduct, culture of the workplace, preparing a resume, motivation for work and maintaining a job	480X Learn and Earn 600X Work adjustment training 611X Work adjustment training – deaf/hearing impaired
Level I Work Experience Development OJT Work Tryout Work study for in-school youth Internship/externship All with a community-based employer	New UCS service 924X Placement for deaf consumers who are college - day 1
Level II Work Readiness Services 2 In addition to soft skills training, development of skills for a specific career outcome (e.g., training in retail sales, utility worker, etc.) At the provider’s training facility or other community site Training must be appropriate for entry level work Must be consistent with consumer’s IEP	590X Other Specialized Training 640X Transitional Employment Program 648X Work Adjustment Training – Special 651X - 679X – SVTs – not including BPSS approved programs or BOCES Training Programs, open to general public
Level III Work Readiness Services 3 In addition to soft skills training Levels I and II, one third of the training time must be in an employment setting Job Placement by the provider agency is the expected outcome Standard authorization – 60 days which includes the training process and job development and placement activities	New UCS service
Job Placement Services
Level I Coaching Supports (for employment) Interventions that can be used in any status and is designated to enable consumers not eligible/appropriate for SE services to receive one-one-one assistance of a limited duration (i.e., assess the suitability of a placement or placement goal, to obtain or to maintain a placement through placement assistance or short term job coaching.	181X Situational Assessment – Job Coach 561X Intensive Training – Job Coach 563X Intensive Training – Job Coach – Deaf 959X Job Development
Level II Direct Placement Intake Permit individual referred for services and the service provider to determine if there is an adequate match in the areas of: vocational goal, job search methodologies, and mutual expectations Job Seeking and Job Development Services Equip consumer with necessary skills such as work place behavior skills training, resume development, job application training, job seeking skills training, interviewing skills training, and/or job retention skills training Job development activities such as following up on job leads through both direct and in-direct contact with employers Minimum of 5 hours monthly – not to exceed 9 months Job Placement Outcome-based service that is paid when a VESID consumer starts working on a job that meets his or her vocational goal This service can be repeated if necessary Job Retention Services On-going contact with the consumer and, where it is not contraindicated, the employer, to ensure a successful transition during the initial 90 days of employment	Direct Placement Intake 184X Assessment for Placement – Performance Based 185X TBI Placement Assessment 186X Assessment for Placement – Deaf – Not College Trained 187X Assessment for Placement – Deaf – College Trained 929X Job placement services – assessment 930X Placement and Follow Up Services – (1/3) 990X Other Placement Programs/Services – (1/3) Job Seeking and Job Development Services 184X Assessment for Placement – Performance Based 185X TBI Placement Assessment 186X Assessment for Placement – Deaf – Not College Trained 187X Assessment for Placement – Deaf – College Trained 929X Job placement services – assessment 930X Placement and Follow Up Services – (1/3) 990X Other Placement Programs/Services – (1/3) Job Placement 922X Placement for deaf consumers who are not college trained – placement day 1 926X TBI Placement – day 1 on the job 930X Placement and Follow Up Services – (1/3) 931X Job placement services – day 1 990X Other Placement Programs/Services – (1/3) Job Retention Services 923X Placement for deaf consumers who are not college trained – placement day 90 925X Placement for deaf consumers who are college trained – placement day 90 927X TBI Placement – day 90 on the job 930X Placement and Follow Up Services – (1/3) 932X Job placement services – day 90 990X Other Placement Programs/Services – (1/3
Driver Rehabilitation Services
Level I Vendor travel for driver/vehicle evaluation or training implementation beyond 20 miles	142X Vendor travel for driver/vehicle evaluation and driver training beyond 20 miles 872X Travel for Driver Training
Level II Adaptive Driver Evaluation – Low Tech – Car or Van This evaluation will be considered low tech when the consumer requires the following (but not limited to) adaptive equipment to safely operate a motor vehicle: Raised tops and/or doors Mechanical hand controls and steering devices Six-way power transfer seats Car top carriers Wheelchair lifters/loader	137X Driver evaluation with a car or van – low tech 140X Driver evaluation 144X Vehicle modification evaluation – low tech - hourly rate
Level II Adaptive Driver Evaluation – High Tech – Car or Van This evaluation will be considered high tech when the consumer requires the following (but not limited to) high level driving systems to safely operate a motor vehicle: Remote steering packages Lowered floor conversations Foot steering Low-effort conversations Horizontal steering Braking and throttle servo controls	138X Driver evaluation with a car – high tech 139X Driver evaluation with a van – high tech 141X Driver evaluation – special 147X Cognitive/Perceptive Evaluation for driver evaluation
Level III Adaptive Driver Training – Low Tech – Car or Van Providing instruction to an individual on how to operate a vehicle safely, including the utilization of equipment and addressing disability-related limitations Training must be provided on a vehicle with appropriate equipment matched to the driver’s needs Training must be behind the wheel Training is based on the adaptive driver evaluation report of a Driver Rehabilitation Specialist Initial authorization is for 20 hours with an additional 20 hours that can be authorized in 10 hour increments with justification and VRC approval	871X Out of Town Driver Training 874X Driver Training in a Car – 2 876X Driver Training in a Car - 1
Level III Adaptive Driver Training – High Tech – Car or Van Providing instruction to an individual on how to operate a vehicle safely, including the utilization of equipment and addressing disability-related limitations Training must be provided on a vehicle with appropriate equipment matched to the driver’s needs Training must be behind the wheel Training is based on the adaptive driver evaluation report of a Driver Rehabilitation Specialist Initial authorization is for 20 hours with an additional 20 hours that can be authorized in 10 hour increments with justification and VRC approval	877X Driver Training in a Car – 3 878X Driver Training in a Van – 1 879X Driver Training in a Van - 2
Adjunct Services
Level I Work and Benefits Community Information Sessions (services to groups) Addresses either the general range of benefits issues which impact consumers – with additional sessions addressing such topics as SSI/SSDI and Work or Retaining Medicaid while working 45 – 90 minutes in duration	New UCS Service
Level II Short-Term Benefits Advisement One or two contact with consumer and/or representative either by phone or in-person contact at the vendor’s office or another site Following contact, vendor recommends to VESID if the consumer is in need of long-term benefits advisement service Vendor does not prepare a full benefits advisement report but does provide a checklist of topics to address	175X Financial Benefit Assessment and Consultation
Coaching Supports (no levels) Enables consumers not eligible/appropriate for SE services to receive one-to-one assistance of a limited duration such as individual coaching necessary to make a successful transition to college training or obtain or maintain an internship through placement assistance and/or short term coaching; or any similar intervention determined appropriate in support of IPE goal	New UCS Service
Level I Mobility Training Instruction in skills which will assist the consumer to travel safely and efficiently negotiate environments necessary to participate in educational/training activities, and/or to obtain and maintain employment One-to-one service Mobility Services Vendor identifies the locations and modes of transportation necessary for consumer to be able to access in order to achieve IPE goals Individualized instruction is provided so that consumer is able to independently reach the identified destination Standard authorization – 10 hours with additional hours depending upon need	New UCS Service
Level I Transportation Provide the consumer up front payment of VESID approved transportation costs, usually for metro/bus passes, to facilitate consumer ability to participate in core services	000V Transportation services
Level II Transportation For consumers meeting the requirement of transportation, support, the vendor provides round trip rides, to facilitate consumer ability to participate in core services	000T Transportation services