IDEA, Section 611 Worksheet for LEAs to Calculate the 2007-2008 Per-Student Vendor Amount

This worksheet is provided for optional use by local educational agencies (LEAs) to calculate the per-student IDEA section 611 vendor funding amount. The amount reflected in line 8 will be retained by the LEA from its section 611 allocation, based on the number of students with disabilities entered in line 1 and line 3, and that same per-student vendor funding amount will be disbursed to each approved special education program (ASEP) submitting an appropriate Approved Special Education Program Request for IDEA Vendor Funding (SEDCAR-1) form, based on the number of students with disabilities entered in line 4 (a), Line 4 (b) and Line 5. The amount reflected in line 9 shall also be retained by the LEA from its section 611 allocation based on the number of students with disabilities entered in line 4 (c). This one-third per-student vendor funding amount will be disbursed to each approved special education program (ASEP) submitting an appropriate SEDCAR-1 form for preschool students who received related services only.¹

Please note: To compare the per-student vendor calculation from line 8 of this worksheet with the minimum allowable per-student vendor funding amount for the section 611 sub-grant project for the current school year, please go to the following website: http://web1.nysed.gov/alloweb/default.htm. Type in the LEA’s SED Code or Name, scroll down to the table showing the LEA's IDEA sub-grant project allocations by school year, divide the total final allocation for section 611 for 2007-2008 listed in Column B by the total number of 3-21 year-olds listed in Column A based on the LEA's submission of PD data on December 1, 2006. This is the minimum allowable section 611 per-student vendor funding amount. The worksheet amount on line 8 should be equal to or greater than the minimum allowable amount and is the amount that should be used as the per-student vendor funding amount as well as for calculating the one-third vendor funding amount for students who received related services only by ASEPs other than the municipalities identified in Line 4 (b) on the next page by multiplying it by 0.3333.

This worksheet is provided in order to facilitate and ensure the accuracy of calculations related to IDEA, Part B section 611 per-student vendor funding amounts and should not be submitted to the State Education Department.

Calculation for IDEA Section 611 Per-Student Allocation

1)	Count of resident school-age students with disabilities (ages 4-21) in district operated programs, charter schools, BOCES, programs operated by other school districts (not including Special Act School Districts) or are parentally placed in private schools within the district. Data source: December 1, 2006 PD-1/4 Section B, Table 1, Lines 1, 2, 4, 5, 6 indicated in Columns for Ages 4-5 and Ages 6-21.	_______________
2)	Count of school-age students who are residents of other school districts and are parentally placed in nonpublic schools located within this school district and are provided special education programs and services. Data source: December 1, 2006 PD-1/4 Section B, Table 1, Line 3, indicated in Columns for Ages 4-5 and Ages 6-21.	_______________
3)	Count of resident preschool students with disabilities (ages 3-5) in LEA operated §4410 approved preschool special education program. Data source: District's own records.	_______________
4)	(a) Count of resident preschool students with disabilities (ages 3-5) served 12/01/06 in other §4410-approved preschool special education programs. Data source: This count should be entered only for preschool students with disabilities reflected in SEDCAR-1 forms in Section 3, Table A, line 2, for §611.	_______________
	(b) Count of resident preschool students with disabilities (ages 3-5) served 12/01/06 in §4410-approved preschool special education programs operated by Westchester, Suffolk, Hamilton, Niagara and Otsego Counties receiving related services only. Data source: This count should be entered only for students reflected in SEDCAR-1 forms in Section 3, Table A, line 1, for §611.	_______________
	(c) Count of resident preschool students with disabilities (ages 3-5) served 12/01/06 in §4410-approved preschool special education programs other than Westchester, Suffolk, Hamilton, Niagara and Otsego Counties receiving related services only multiplied by 0.3333. Data Source: This count should also be entered only for students reflected in SEDCAR-1 forms in Section 3, Table A, line 1, for §611.	_______________
5)	Count of resident school-age students, ages 4-21, served 12/01/06 in other approved school-age programs. Data source: This count should be entered only for students reflected in SEDCAR-1 forms in Section 3, Table A, Line 3, for §611 plus Table B, Line 1, for §611.	_______________
6)	Add lines 1, 2, 3, 4(a), 4(b), 4(c) & 5 above. (Total Students, ages 3-21).	_______________
7)	Enter LEA's 2007-2008 IDEA, Part B Section 611 Final Total or Adjusted² Allocation Amount.	_______________
8)	Divide line 7 (LEA Allocation Amount) by line 6 (Total Students, ages 3-21). This is the calculated per-student vendor funding amount.	_______________
9)	To calculate the one-third amount of per-student vendor funding for ASEPs submitting SEDCAR-1 forms for students provided related services only, multiply the per-student vendor funding amount in line 8 by 0.3333.	_______________

Section 611 Illustrated Data Sources

December 1, 2006 PD-1/4 Section B, Table 1: Types of Programs in Which Special Education Services are Provided to School age Students with disabilities.
Line No.	Report Each Student Only Once	Ages 4-5	Ages 6-21
1	Count of school-age students provided special education services in district-operated programs. (See above directions for additional guidance on who to include.)	10	200
2	Count of school-age students who are residents of this school district and are parentally placed in nonpublic schools located in this school district and are provided special education services.	1	5
4	Count of school age students placed by the CSE in programs operated by another school district and are provided special education programs and services (not a Special Act School District).	0	2
5	Count of school-age students provided special education services in full-time programs operated by a Board of Cooperative Educational Services (BOCES).	1	10
6	Count of school-age students provided special education services while enrolled in a Charter School.	2	20

Note: Enter the Sum of Numbers from these Cells in Line 1 of Worksheet.

December 1, 2006 PD-1/4 Section B, Table 1: Types of Programs in Which Special Education Services are Provided to School age Students with Disabilities.
Line No.	Report Each Student Only Once	Ages 4-5	Ages 6-21
3	Count of school-age students who are residents of other school districts and are parentally placed in nonpublic schools located in this school district and are provided special education services.	1	3

Note: Enter the Sum of Numbers from these Two Cells in Line 2 of Worksheet.

(SEDCAR-1 Form) Section 3: Child Counts, Pursuant To IDEA Section 611 and 619, For Students Residing In LEA Listed In Section 2.

A Students With Disabilities, Ages 3-5, On December 1, 2006 Count
§611 Count
§619

1 Count Of Preschool Students, Pursuant To Section 4410 receiving related services only 12 12

2 Count Of Preschool Students, Pursuant To Section 4410 27 27

3 Count Of Students Attending School-age Programs 5 5

Note: From All SEDCAR-1 Forms, Enter the Sum for This Cell in Line 4 (b) of Worksheet.

Note: From All SEDCAR-1 Forms, Enter the Sum for This Cell in Line 4 (a) of Worksheet.

Note: From All SEDCAR-1 Forms, Enter the Sum for These Two Cells in Line 5 of Worksheet.

B	Students With Disabilities, Ages 6-21, On December 1, 2006	Count §611	Count §619
1	Count Of Students With Disabilities, Ages 6-21	9	N/A

IDEA Section 619 Worksheet to Calculate The LEAs 2007-2008 Per-Student Vendor Amount

This worksheet is provided for optional use by local educational agencies (LEAs) to calculate the per-student IDEA section 619 vendor funding amount. The amount reflected in line 8 will be retained by the LEA from its section 619 allocation, based on the number of students with disabilities entered in line 1 and line 3, and that same per-student vendor funding amount will be disbursed to each approved special education program (ASEP) submitting an appropriate Approved Special Education Program Request for IDEA Vendor Funding (SEDCAR-1) form, based on the number of students with disabilities entered in line 4 (a) and line 4 (b). The amount reflected in line 9 shall also be retained by the LEA from its section 619 allocation based on the number of students with disabilities entered in line 4 (c). This one-third per-student vendor funding amount will be disbursed to each approved special education program (ASEP) submitting an appropriate SEDCAR-1 form.³

Please note: To compare the per-student vendor calculation from line 8 of this worksheet with the minimum allowable per-student vendor funding amount for the section 619 sub grant project for the current school year, please go to the following website: http://web1.nysed.gov/alloweb/default.htm. Type in the LEA's SED Code or Name, scroll down to the table showing the LEA's IDEA sub-grant project allocations by school year, divide the total allocation listed for section 619 for 2007-2008 listed in Column D by the total number of 3-5 year-olds listed in Column C based on the submission of PD data by the LEA on December 1, 2006. This is the minimum allowable section 619 per-student vendor funding amount. The worksheet amount on line 8 should be equal to or greater than the minimum allowable amount and is the amount that should be used as the per-student vendor funding amount as well as for calculating the one-third vendor funding amount for students who received related services only by ASEPs other than the municipalities identified in Line 4 (b) on the next page by multiplying it by 0.3333.

This worksheet is provided in order to facilitate and ensure the accuracy of calculations related to section 619 per-student vendor funding amounts and should not be submitted to the State Education Department.

Calculation for IDEA Section 619 Per-Student Allocation

1)	Count of resident school-age students with disabilities (ages 4-5) in district operated programs, charter schools, BOCES, programs operated by other school districts (not including Special Act School Districts) or are parentally placed in private schools within the district. Data source: December 1, 2006 PD-1/4 Section B, Table 1, lines 1, 2, 4, 5, & 6, Column for Ages 4-5.	_______________
2)	Count of school-age students who are residents of other school districts and are parentally placed in nonpublic schools located within this school district and are provided special education services. Data source: December 1, 2006 PD-1/4 Section B, Table 1, Line 3, indicated in Column for Ages 4-5.	_______________
3)	Count of resident preschool students with disabilities (ages 3-5) in LEA operated §4410 approved preschool special education program. Data source: District’s own records.	_______________
4)	(a) Count of resident preschool students with disabilities (ages 3-5) served 12/01/06 in other §4410-approved preschool special education programs. Data source: This count should be entered only for preschool students with disabilities reflected in SEDCAR-1 forms in Section 3, Table A, line 2, for §619.	_______________
	(b) Count of resident preschool students with disabilities (ages 3-5) served 12/01/06 in §4410-approved preschool special education programs operated by Westchester, Suffolk, Hamilton, Niagara and Otsego Counties receiving related services only. Data source: This count should be entered only for students reflected in SEDCAR-1 forms in Section 3, Table A, line 1, for §619.	_______________
	(c) Count of resident preschool students with disabilities (ages 3-5) served 12/01/06 in §4410-approved preschool special education programs other than Westchester, Suffolk, Hamilton, Niagara and Otsego Counties receiving related services only multiplied by 0.3333. Data Source: This count should also be entered only for students reflected in SEDCAR-1 forms in Section 3, Table A, line 1, for §619.	_______________
5)	Count of resident school-age students, ages 4-5, served 12/01/06 in other approved school-age programs. Data source: This count should be entered only for students reflected in SEDCAR-1 forms in Section 3, Table A, Line 3, for §619.	_______________
6)	Add lines 1, 2, 3, 4 (a), 4 (b), 4(c) & 5 above. (Total Students, ages 3-5).	_______________
7)	Enter LEA’s 2007-2008 IDEA, Part B Section 619 Total Allocation Amount.	_______________
8)	Divide line 7 (LEA Allocation Amount) by line 6 (Total Students, ages 3-5). This is the calculated per-student vendor funding amount.
9)	To calculate the one-third amount of per-student vendor funding for ASEPs submitting SEDCAR-1 forms for students provided related services only, multiply the per-student vendor funding amount in line 8 by 0.3333	_______________

Illustrations For Completing This Form Are Presented On The Following Page

Section 619 Illustrated Data Sources

December 1, 2006 PD-1/4 Section B, Table 1: Types of Programs in Which Special Education Services are Provided to School age Students with disabilities.
Line No.	Report Each Student Only Once	Ages 4-5	Ages 6-21
1	Count of school-age students provided special education services in district-operated programs. (See above directions for additional guidance on who to include.)	10	200
2	Count of school-age students who are residents of this school district and are parentally placed in nonpublic schools located in this school district and are provided special education services.	1	5
4	Count of school age students placed by the CSE in programs operated by another school district and are provided special education services (not a Special Act School District).	0	2
5	Count of school-age students provided special education services in full-time programs operated by a Board of Cooperative Educational Services (BOCES).	1	10
6	Count of school-age students provided special education services while enrolled in a Charter School.	2	20

Note: Enter the Sum of Numbers from these cells in Line 1 of Worksheet.

December 1, 2006 PD-1/4 Section B, Table 1: Types of Programs in Which Special Education Services are Provided to School age Students with Disabilities
Line No.	Report Each Student Only Once	Ages 4-5	Ages 6-21
3	Count of school age students who are residents of other school districts and are parentally placed in nonpublic schools located in this school district and are provided special education services.	1	3

Note: Enter this number in Line 2 of Worksheet.

(SEDCAR-1 Form) Section 3: Child Counts, Pursuant To IDEA Section 611 and 619, For Students Residing In LEA Listed In Section 2.
A	Students With Disabilities, Ages 3-5, On December 1, 2006	Count §611	Count §619
1	Count Of Preschool Students, Pursuant To Section 4410 receiving *related services only*	17	17
2	Count Of Preschool Students, Pursuant To Section 4410	27	27
3	Count Of Students Attending School-Age Programs	5	5

Note: From All SEDCAR-1 Forms, Enter the Sum For This Cell in Line 4 (b) of Worksheet.

Note: From All SEDCAR-1 Forms, Enter the Sum For This Cell in Line 4 (a) of Worksheet.

Note: From All SEDCAR-1 Forms, Enter the Sum For This Cell in Line 5 of Worksheet.

B	Students With Disabilities, Ages 6-21, On December 1, 2006	Count §611	Count §619
1	Count Of Students with disabilities, Ages 6-21	3	N/A

¹Exception: Any municipality approved to operate Special Education Itinerant Services (SEIS) prior to July 1, 2003 who submitted SEDCAR-1 forms for preschool students with a disability who received related services only is eligible for a full (100%) section 611 per-student vendor funding amount for each child.

²If the State Education Department has notified the LEA that it has been identified for disproportionality pursuant to Indicators 4(b), 9 and/or 10 of the Department's 2005-10 IDEA Part B State Performance Plan (revised January 2007), it must first reserve 15% of the district's 2007-2008 IDEA, Part B section 611 final allocation (excluding any carryover funds) for early intervening services. Therefore, prior to entering the LEA's 2007-2008 IDEA, Part B section 611 total allocation, deduct the calculated 15% of the 2007-2008 final allocation amount (excluding carryover funds) to find the adjusted 2007-2008 IDEA, Part B allocation for section 611 should then be indicated in line 6.

³Exception: Any municipality approved to operate Special Education Itinerant Services (SEIS) prior to July 1, 2003 who submitted SEDCAR-1 forms for preschool students with a disability who received related services only is eligible for a full (100%) section 619 per-student vendor funding amount for each child.

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