April 2003

In accordance with Section 4408 of the New York State Education Law, the State Education Department (SED) must review and approve requests for reimbursement of extended school year (July/August) special education programs and/or services for new programs for school-age students students with disabilities. Prior approval by SED is required for any new program/service(s) to be eligible for reimbursement of public funds. The program models include Related Services Only (9015), Specialized Instruction (9029), Specialized Instruction with Related Services (9025), Home/Hospital Instruction (9022), and Full (9000) or Half-Time Special Class (9010). This memorandum provides information regarding the procedures of applying for approval. A special section entitled "Extended School Year Programs and Services: Questions and Answers" provides more detail about these specific programs and services and students who are eligible to participate in the programs. The program and fiscal applications and related information are attached. If your school or agency was approved last year to provide July/August special education programs and/or service(s), you should not complete this application.

If your agency wishes to propose a new July/August 2003 extended school year program, SED must receive the completed application by April 25, 2003, to allow sufficient time for review of the application by the State Education Department. Submission of applications after that date will not be assured review prior to the initiation of the July/August program. The proposal is not approved for expenditures until your agency receives a formal letter of approval. No program will be approved for tuition reimbursement for any days of operation prior to the date of submission of the application to the Department.

If you have any questions regarding this application packet, please contact Lore Hetzner at lhetzner@mail.nysed.gov or (518) 473-6108 or your Regional Associate. Please see the following page for the contact number.

Three (3) copies of the program and fiscal application must be sent to:

New York State Education Department
VESID/Special Education Policy
Attention: 12-Month July/August Program/Service(s) Application
One Commerce Plaza, Room 1624
Albany, NY 12234

*Please note: If you would like to receive notification of our publications via e-mail, register at
http://www.vesid.nysed.gov/specialed/publications/register.htm

To access the following sections of this memo:

•  click on the title link for the web version of that section; or

• click on pdf format for a printable copy of that section.