ADMINISTRATIVE

There is some Medicaid reimbursement for certain diagnostic and health support services provided to SWD, or students suspected of having a disability. There are specific rules for documentation and supervision of services. If your district submits Medicaid electronically, there is a resource available to you through your Regional Informational Center (RIC).

The SED in Albany contact is 518-474-3227.

Medicaid Services Web site: http://www.oms.nysed.gov/medicaid

Your District Contact: Person in district with responsibility.

Name:

Phone:

Email:

Form A is a State Aid claim form that is completed annually. It collects the pupil counts used to calculate most State Aids including your district's Formula Public Excess Cost Aid. This form is disseminated to public school districts from the New York State Education Department.

On Form A, districts report Full Time Eqivalents (FTEs) for students with disabilities (SWD’s) by age, amount of time they receive special education supports/services, and for some students, the setting in which services are received. This form is completed for the previous year's enrollment (FTEs for all SWDs who actually were enrolled in your district). Form A also requires estimates of how many SWDs will be enrolled in your district for the next year

STAC forms are completed by the district and sent to the New York State Education Department (NYSED). This is one of the mechanisms that triggers funding for students with disabilities (SWD).

There are STAC forms completed for the following:

1. Public excess cost for SWD (for public programs located in and out of a school district. See your district's business officer)
2. Private excess cost for SWD (for SWD attending "SED approved private" (also known as "853") schools per CSE recommendation)
3. Extended School Year (ESY) programs

STAC unit phone number in Albany: 518-474-7116

STAC forms are available (and are able to be submitted on-line) at the STAC web site: http://web1.nysed.gov/stacunit/

There will be a process in your local BOCES for arranging for placement in a BOCES program. Contact the local BOCES Director of Special Education for assistance.

Please see Chapter 378 of the Laws of 2007 - Guidance on Parentally Placed Nonpublic Elementary and Secondary School Students with Disabilities Pursuant to the Individuals with Disabilities Education Act (IDEA) 2004 and New York State (NYS) Education Law Section 3602-c for the most up to date information.

Prior to receiving approval for reimbursement for a school-age student placed in an approved private school or Special Act District, an application for Commissioner’s approval for reimbursement must be submitted to the Education Department. Districts are strongly encouraged to submit these applications electronically. The STAC forms are available at http://web1.nysed.gov/stacunit. A list of New York State approved private (Chapter 853) and residential schools can be found on the SED web site (www.vesid.nysed.gov/specialed/ privateschools/home.html

The Office of Civil Rights monitors Section 504 of the Rehabilitation Act of 1973. This is a civil rights law that prohibits discrimination by recipients of federal funds on the basis of disability. Individuals identified under Section 504 of the Rehabilitation Act are entitled to accommodations and services in the general school setting which must be documented in a Section 504 accommodation plan. 504 addresses "reasonable accommodations and modifications to the general environment." Each school district is responsible for identifying a 504 coordinator and a 504 multidisciplinary team who will function similarly to the CSE in determining whether a disability exists under Section 504, and if so, what accommodations and modifications will be necessary.

New York Office of Civil Rights phone number is 718-488-3550.

Your District Contact: Person in district with responsibility.

Name:

Phone:

Email:

NYC – Section 504 is the responsibility of the Community School District. There is a school based liaison for 504 referrals.

Membership is outlined in Section 200.3(c)(2) of the Regulations of the Commissioner of Education. If you hold sub-CSE meetings, your notice of meeting sent to the parents must include a statement as described in the Regulations of the Commissioner of Education as noted above.

The subcommittee may perform the functions of the CSE, except when a student is considered for initial placement in a special class, a special class outside the student’s school of attendance, a school primarily serving students with disabilities, or a school outside of the student’s district. Upon parental request, the subcommittee shall immediately refer any issue to the CSE for review. Each subcommittee shall annually report the status of each student with a disability within its jurisdiction to the CSE.

Your district should have a system in place that ensures that the administrators who are responsible for suspending students know which students have been identified as students with a disability by the CSE (confidential information). District administrators should be provided with professional development regarding discipline procedures for students with disabilities. Your district must keep track of the SWDs who are suspended – both in and out of school – as it is necessary to report this information on a PD form. You need to have a system that tracks suspensions periodically and cumulatively so that you can determine when it is required to convene a CSE meeting to consider manifestation determinations. For additional information, see Discipline Procedures for Students with Disabilities, VESID, January 2001. PD forms are available at www.vesid.nysed.gov/sedcar/home.html

Additionally, for all students, Section 100.2(gg) of the Regulations of the Commissioner of Education provides specifications for implementing a uniform violent incident reporting system under Project SAVE. Each school is required to complete and maintain a record of each reportable violent or disruptive incident (including those by students with disabilities) and to provide a summary of these incidents on the Basic Educational Data System (BEDS) Form the following school year

Each district/building has an individual who orders State examinations, including alternate formats, safeguards the exam material and ensures that test accommodations are implemented for all children.

"Regents Examinations, Regents Competency Tests and Proficiency Examinations: School Administrator’s Manual" http://www.emsc.nysed.gov/ciai/assess.html

"New York State Testing Program; Grades 4 and 8 English Language Arts, Grades 4 and 8 Mathematics: School Administrators’ Manual" http://www.emsc.nysed.gov/ciai/assess.html

These coordinators register students in LEAP and STEP. These coordinators report student scores on the State exams and alternate assessment to the BOCES Regional Information Centers (RIC) and Big City Screening Centers.
http://www.emsc.nysed.gov/ciai/testing/pubs.html

LIAISON WITH GUIDANCE COUNSELORS

Each school district is required to have a guidance program for all students, including students with disabilities. In grades K-6, the program is designed in coordination with the teaching staff. In grades 7-12, the guidance program must include services specified by regulation, including annual reviews, instruction and counseling.

Part 100.2(j) of the Regulations of the Commissioner of Education

Each public school must establish administrative practices and procedures to:

• Ensure that each regular education teacher, special education teacher and related service provider, and other service providers who are responsible for the implementation of a student’s IEP be given a paper or electronic copy of the IEP prior to the implementation of the special education program;
• Require that any copy of a student’s IEP remain confidential; and
• Require the Chairperson of the CSE to designate (a) professional employee(s) of the school district with knowledge of the student’s disability and education program to, prior to the implementation of the IEP, inform each teacher, related service provider, other service provider, paraprofessional and support staff person of his or her responsibility relating to the implementation of the IEP and the specific accommodations, modifications and supports that must be provided for the student in accordance with the IEP.
• Ensure that a copy of the IEP is provided to the student’s parents at no cost.

Part 200 of the Regulations of the Commissioner of Education

Your District Contact: Person in district with responsibility.

Name:

Phone:

Email:

PARENT PARTICIPATION

Section 200.5(d) of the Regulations of the Commissioner of Education
Federal Regulations Sections 300.345, 300.501

PENDENCY

Section 200.5(l) of the Regulations of the Commissioner of Education; 
Federal Regulations Section 300.514

SCREENING OF ALL NEW ENTRANTS TO THE DISTRICT
(KINDERGARTEN THROUGH 12^TH GRADE)

Regulations of the Commissioner Part 117

NYC – screened at the school level unless CPSE

SPECIAL EDUCATION MEDIATION

Section 200.5(h) of the Regulations of the Commissioner of Education;
Federal Regulations Sections 300.504(b), 300.506-507(a);
SED publication:
Special Education Mediation: Real Solutions Where Everyone Wins (July 2001)

SURROGATE PARENTS

Sections 200.2(e)(2) and 200.5(m) of the Regulations of the Commissioner of Education;
Federal Regulations Section 300.515