Part B Annual Performance Report
2003-2004
| New York State Education Department | ||
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New
York State Part B Annual Performance Report 2003-2004 |
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| Office of Vocational and Educational Services for Individuals with Disabilities |
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Appendix 3.1 Jose P.
Joint Strategic Plan Waiting
List and Capacity Building |
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February 17, 2005
Jose P. Joint Strategic Plan
June 2004
Waiting List and Capacity Building
Overall Administrative Strategies
Goal: Elimination of waiting lists and an increase of available staff in Jose P. personnel categories* available for employment at NYCDOE.
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Issue/Initiative |
Expected Outcomes Positive changes in policies, procedures or practices |
Performance Indicator Measures movement toward achieving outcomes |
District Responsibilities Drawing on resources of the district. |
State Targeted Assistance Engages SED and State resources in support of District |
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1. Issuance of certificates for professionals in Jose P. certification
titles*. Activity Status: Continuation |
1. Certificates in these titles will be issued expeditiously. . | 1. Applications identified for expedited service via NYCDOE/NYSED weekly file exchange will get expedited service. |
1. NYCDOE will identify those applications that should receive expedited
service in the weekly file exchange with NYSED. Responsibility: Division for Human Resources Time frame: Ongoing |
1. NYSED will continue to collaborate with NYCDOE on utilization of
expedited service. Responsibility: Office of Higher Education (Robert Bentley) Time frame: Ongoing |
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August 25, 2004 Update: NYSED received files containing applications for 1600 limited certificate holders and 500 modified temporary licenses. Action will be taken by NYSED by mid-August. Applications for transcript review candidates have not been received because of the few applications. It is expected that the numbers requesting transcript review will increase as school opening approaches. These will be forwarded to NYSED when received. |
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November 3, 2004 Update: |
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February 17, 2005 Update: Expedited file exchange system is up and fully operational. |
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2. Supplementary certificates for qualified, permanently certified
individuals to receive new certificates in Jose P. certification titles*. Activity Status: New |
2. Additional personnel in Jose P. titles* at NYCDOE. Numbers of potential applicants will depend on discussion of incentives offered to candidates. |
2. Increased numbers of supplementary certificates as reported on Jose P. Personnel GRID. |
2. If this proposal is approved by the Board of Regents, NYCDOE will
identify strategies to recruit qualified, permanently certified teachers who
would be eligible for supplementary certificates.
Responsibility: Division for Human Resources Time frame: Pending Regents Action
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2. NYSED will seek Board of Regents approval for a Supplementary Certificate
to be awarded to already certified candidates wishing to become certified in
special education and bilingual special education. certification titles*.
Responsibility: Office of Higher Education (Joseph Porter) Time frame: Regents Discussion, September 2004 |
| August 25, 2004 Update: | ||||
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November 3, 2004 Update: Specific proposal for action to be taken to the New York State Board of Regents in December, 2004 (Exhibit 1). |
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February 17, 2005 Update: A proposal for supplementary certificate passed by Board of Regents in December 2004. (Exhibit 1) |
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3. Articulation for course transfer in education courses between Two-Year
and Four-Year Institutions of Higher Education. Activity Status: New |
3. Increased pool of candidates in Jose P. personnel titles from Two-Year
Institutions of Higher Education. CUNY and SED will monitor the change in teacher education enrollment beginning in the 2005-2006 academic year. |
3. Increased number of students recruited from Two-Year Institutions of Higher Education into NYCDOE scholarship programs as reported on the Jose P. Personnel GRID. |
3. NYCDOE will expand recruitment initiatives in Two-Year Institutions.
Responsibility: Division for Human Resources Time frame: Full implementation depends on CUNY registrations, however recruitment activities will begin in September 2004
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3. NYSED will work with CUNY to re-register programs as needed and to
facilitate the recruitment of students in the Jose P. personnel titles* into
these programs through an agreement to accept education credits from
Two-Year Institutions and students transferring to Four-Year Institutions.
Responsibility: Office of Higher Education (Joseph Frey) Time frame: CUNY will submit programs for re-registration in spring 2005. (Checkpoint: October 2004) |
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August 25, 2004 Update: Will contact CUNY by September 25th to affirm that community college programs will be registered in the spring as teacher education transfer programs. |
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November 3, 2004 Update: Follow-up correspondence sent to University Dean for Teacher Education at CUNY (October 12, 2004) offering SED assistance in facilitating the process (Exhibit 2). |
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February 17, 2005 Update: Policy update and current status summarized by Nicholas Michelli (CUNY Dean of Teacher Education). (Exhibit 2) |
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4. Development of a national outreach capability. Activity Status: New |
4. Availability and use of a national on-line teacher recruitment website. | 4. Teachers from across the nation certified in Jose P. personnel titles* are hired by NYCDOE. |
4. NYCDOE is investigating the possibility of working with Teacher to
Teacher.com and the Teacher Support Center to establish a vehicle to
increase the pool of available candidates. Responsibility: Division for Human Resources Time frame: July – August 2004 and ongoing. Checkpoint: August, 2004 (Patricia Shubert) |
4.NYSED will review and approve NYCDOE’s request for a subscription for
services from Teachers-teachers.com. Responsibility: VESID (Daniel Johnson, Patricia Shubert/Fred DeMay) Time frame: Upon receipt of approvable request. |
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August 25, 2004 Update: NYSED/NYCDOE ongoing discussion. NYCDOE communicated with Teacher to Teacher.com and discussed securing their services. Issue discussed at NYSED/NYCDOE coordination meeting in July and August. Discussions on the allocation of flow-through monies are continuing. |
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November 3, 2004 Update: Revised listing of funded categories prepared and presented at September 10 joint meeting. Revised special education plan (Exhibit 3) contains commitment to join Teacher to Teacher.com. |
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February 17, 2005 Update: The New York City Department of Education is contracting with Teacher Support Network to increase the pool of available candidates. The Teacher Support Network is an online recruiting system adopted by NYCDOE in response to an RFP for services. Teacher to Teacher.com did not respond to the RFP. The New York City Department of Education has also instituted a national marketing campaign to attract qualified candidates from across the country. |
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5. Communication on Jose P. issues at management levels of NYSED and NYCDOE. Activity Status: Continuation |
5. Increased focus on Jose P. issues at senior management levels at NYSED and NYCDOE. | 5. Monthly briefings of Commissioner of Education and Chancellor of New York City Public Schools on Jose P. issues. |
5. NYCDOE will brief the Chancellor on the progress of the Jose P. joint
plan and issues will be placed on the monthly agenda with the Commissioner,
as needed.
Responsibility: Office of Special Education, Division for Human Resources Time frame: Monthly, as needed. |
5. NYSED will brief the Commissioner on the progress of the Jose P. joint
plan and issues will be placed on the agenda at monthly meetings with the
Chancellor, as needed. Responsibility: Offices of Higher Education, Professions, VESID, Counsel (Kathy Ahearn/Rebecca Cort/Johanna Duncan-Poitier) Time frame: Monthly, as needed. |
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August 25, 2004 Update: Discussed the need for high level follow-up with Commissioner during July 12 VESID Quarterly Review. The Commissioner will share this issue with the Chancellor. |
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November 3, 2004 Update: Regular updates provided by staff to NYSED Deputy Commissioner and NYSED Chief of Staff to be shared with NYSED Commissioner as appropriate. Regular updates provided to NYCDOE Chancellor by Deputy Superintendent for Special Education and Deputy Chancellor. |
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February 17, 2005 Update: Regular updates provided by staff to NYSED Deputy Commissioner and NYSED Chief of Staff to be shared with NYSED Commissioner as appropriate. Regular updates provided to NYCDOE Chancellor by Deputy Superintendent for Special Education and Deputy Chancellor. |
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6.Coordination between staff at NYSED and NYCDOE on Jose P. issues. Activity Status: Continuation |
6. Increased focus on Jose P. issues at all staff levels. | 6. Monthly meeting calendar established for key NYSED and NYCDOE stakeholders. |
6. NYCDOE will meet with NYSED monthly to review progress on the Jose P.
joint plan. Responsibility: Office of Special Education, Division for Human Resources Time frame: Monthly
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6. NYSED will meet with NYCDOE monthly to review progress on the Jose P.
joint plan. Responsibility: Offices of Higher Education, Professions, VESID, Counsel (Fred DeMay/Daniel Johnson/Patricia Shubert/Peter Byron/Joseph Frey/Joseph Porter/Kathleen Doyle/Frank Munoz) Time frame: Monthly |
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August 25, 2004 Update: Conference schedule set for NYSED/NYCDOE for 2004. First coordination meeting held on July 13, 2004. Topics included: Plaintiffs’ Request for August; IDEA Flow-Through Approvals; NYCDOE Coordination of Special Education Plan with Jose P. Strategies; Development of Process for Updating GRIDS; Teacher Retention Plan and In-City Meetings. Proposed Agenda for August 3, 2004 meeting. Strategies were proposed to address the topics. Second coordination meeting held on August 3, 2004. Topics included: Follow-up on 7/13 Meeting; Update of GRID (bimonthly report) and Expected Outcomes Reports; Development of August 25 status report (Review of email request – review by activity – indicate activities of primary interest to the plaintiffs for August 25 meeting); OT/PT Justification of Adequate Supply; Completers and Retention for Scholarship and Tuition Assistance Programs; Report on Flow-Through Authorization. Strategized on all issues, completed activity reports, identified attachments and set timelines for draft report to parties and August 18 date for mailing to plaintiffs. |
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November 3, 2004 Update: Third coordination meeting held on September 14, 2004. Approved product delivery dates for November 3 report to plaintiffs. Discussed and approved list of follow-up items from August 25, 2004 meeting. Discussed conversations with stakeholders concerning alternate pathway to obtain bilingual school psychology certificate, meeting with UFT for speech expansion, program needs at NYCDOE and discussed full day meeting in NYC. Fourth Coordination meeting held on October 7, 2004 to update on status of corrective action plan and fall employment data. Discussed modifications in Jose P. GRID and recommendation to collapse to a single GRID. Summarized meeting with UFT , NYSED and NYCDOE to discuss expansion of speech program. Reviewed scholarship information to coordinate use of funding. On-going discussions held between New York City Regional SED office and New York City Department of Education to finalize the corrective action plan. Telephone discussions held on September 29, 2004 concerning the modification of the Jose P. GRID and subsequent modifications exchanged. Fifth Coordination meeting held on October 26, 2004 to review November 3 report to plaintiffs provide latest updates for Jose P. GRID and assign meeting agenda items. |
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February 17, 2005 Update: VESID and NYCDOE staff conducted direct meetings and phone conferences on several occasions regarding specific components of the plan. VESID and NYCDOE staff met directly with UFT to outline strategies for expansion of the online speech program. |
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7. Establishment of Higher Education Data System (HEDS) survey to
institutionalize collection of data on special education and related service
personnel categories previously collected by the Bilingual University
Improvement Project and expand data collection to additional variables.
In addition, set up process for reporting
quarterly on issuance of certificates and licenses. Activity Status: New |
7. Increase in accuracy and scope of data collection. | 7. Increase in numbers of responding institutions and data. | 7. No action required of NYCDOE. |
7.NYSED will issue an annual survey form to all IHEs requesting information
on special education and related service personnel shortage areas. NYSED
will provide an analysis of results to plaintiffs and IHEs on an annual
basis.
Responsibility: Office of Higher Education (Joseph Frey) Time frame: Forms to be returned to SED by December 15, 2004. Checkpoint: August 15, 2004 (Joseph Frey) |
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August 25, 2004 Update: Draft survey is completed and will be shared with the plaintiffs (Exhibit 1). After the plaintiffs review, will be sent to all colleges. Colleges will return completed forms by December 15, 2004. |
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November 3, 2004 Update: Additional information requested at plaintiffs’ August 25 meeting provided by VESID to OHE. Form was mailed to colleges on August 31, 2004. Completed forms are due to SED by December 15, 2004. |
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February 17, 2005 Update: 54 colleges still need to respond. Sent attached letter on February 1, 2005. (Exhibit 3) We have 268 colleges in NY State. The form was due back on December 15th. Most colleges are closed from around Dec 22 to Jan 22. A followup during that time would have produced nothing. The followup occurred on Feb 1, six weeks after the form was due. Some of the colleges not responding do not prepare teachers in these areas. (only 113 colleges have teacher ed programs). Bilingual special education higher education support center at Buffalo State University is conducting the data analysis. Representatives from Buffalo State and Office of Higher Education have met to discuss data transfer and analysis protocols. |
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| 8. Develop a comprehensive plan of corrective action driving systemic change in areas set forth in May 26 communication to NYCDOE. | 8. Improved services to special education students at NYCDOE. | 8. Systemic change in areas outlined in May 26 communication. |
8. Develop comprehensive plan and submit for review to NYSED. Responsibility: Time frame: June 30, 2004 |
8. Review and approve comprehensive plan. Responsibility: VESID (Patricia Shubert/Rebecca Cort/Fred DeMay/Peter Byron) Time frame: July 30, 2004 |
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August 25, 2004 Update: Initial submission received on 6/25/04. NYSED comments and recommendations discussed with NYCDOE. Discussions were held between NYSED and NYCDOE to ensure coordination of activities with Jose P. Strategic Plan. Revised NYCDOE plan received by NYSED on August 10, 2004. Revisions received and reviewed. Letter sent to NYCDOE requesting additional information. |
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November 3, 2004 Update: Additional information reviewed and discussed at September 10 joint meeting. Teacher retention activities added and closer coordination with Jose P. plan requested. |
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February 17, 2005 Update: VESID SEQA Office meets regularly with NYCDOE regarding implementation of Corrective Action Plan, including December 15 follow up letter requiring further corrective action and response by January 28. NYCDOE responded on January 27, that response is currently under review by NYSED. |
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| 9. Fund teacher recruitment and retention activities in Jose P. staff categories. | 9. Increased recruitment and retention rates for staff in Jose P. shortage areas. | 9. Increased numbers of staff hired and retained in Jose P. staff titles. |
9. NYCDOE will submit a plan for the use of funds for staff recruitment and
retention activities in Jose P. staff categories.
Responsibility: Time frame: June 30, 2004 |
9. NYSED will approve the use of IDEA flow-through funds for use in
recruitment and retention activities upon receipt of an approvable
application.
Responsibility: VESID (Daniel Johnson Patricia Shubert/ Fred DeMay/Peter Byron) Time frame: July 30, 2004 |
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August 25, 2004 Update: Met with NYCDOE. Activities were identified for IDEA flow-through funding and shared with NYCDOE. Guidance for use of funding received from federal government. NYCDOE application for funding is under development. |
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November 3, 2004 Update: Inclusion of teacher retention initiatives discussed jointly on September 10. Meeting scheduled with NYCDOE to discuss joint activities. Meeting to be scheduled with Director of NYCDOE Office of New Teacher Induction to continue discussions on retention activities. Task force materials developed jointly with NYCDOE reviewed. |
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February 17, 2005 Update: Teacher Retention Technical Assistance Materials finalized and will be delivered to plaintiffs at 2/17 meeting. Copies forwarded to NYCDOE. NYCDOE is in the process of scheduling a meeting of stakeholders to discuss implementation by NYCDOE. (Exhibit 4) |
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*Jose P. Personnel Categories include monolingual and bilingual special education teachers, monolingual and bilingual speech teachers, bilingual school psychologists, Teachers of English to Speakers of Other Languages, Occupational Therapists and Physical Therapists. All categories except Occupational Therapists and Physical Therapists require certification from the New York State Education Department. Occupational Therapists and Physical Therapists hold licenses. There is no certificate required for school service.
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The University of the State of New York • The State Education Department • Office of Vocational and Educational Services for Individuals with Disabilities (VESID) • One Commerce Plaza • Albany, NY 12234 • http://www.vesid.nysed.gov |
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